Learn basic email etiquette and security

In the recent past email transactions have taken a primary position in business communication. Gone are the days where companies depend on postal transaction to run their correspondence. Come internet life has become uncomplicated with email services ruling the business world. Along with the convenience comes threat too. In order to keep your email secure from technical menace it is important to protect your email system. Though it is easier said than done, there are some ways and means to control possible threats. Sending and receiving email does not require great computer expertise. Most of the instructions are simple and user friendly.

As to any form of letter writing a certain amount of etiquette is required while drafting an email. The primary rule for email is to be short. Unlike manual letter writing where guidelines are maintained in an email there are no hard and fast rules. The email has to be short and precise. Always convey the message in simple words. People have no time to read through lengthy letters and flowery vocabulary. Communicate in a few words; it saves lot of time and energy. The ultimate aim of a business letter is to get quick response, communicate keeping this in mind. Talking about email etiquette grammar and spelling plays an important role. With auto spelling and grammar check it is easier to verify your letter. Sending erroneous emails will hamper your reputation and you may stand to loose a business transaction too.

While drafting business emails see to that you get your facts right. Be twice careful while writing emails. Go through them once before clicking the send button. Message subject is important to get quick responses. Practicing basic email etiquette can enhance your business opportunity. Most organizations train their staff on email manners and security. Conducting training programs can benefit not only the individual but the organization on the whole.

Concentrating on email security is part of the bargain if you indulge in electronic mail. There are many instances of password abuses which can ruin your business. Hence it becomes vital to safeguard your email from cyberpunks. Do not open messages from unknown senders. Always read the subject line before opening an email. The bottom line is safety and it is the responsibility of the business organization to ensure that their emails are free from threats. Attachments need to be sent only when it is of utmost urgency. Loading anti-virus software that can detect email threats is a must. This can ascertain that the attachments are free of threats.

Proper email etiquette training has become vital for every organization as e-mail is the only mode of day to day as well as business communication, a lot is said and done over e-mails, hence every employee should have email training to ensure smooth functioning of an organization.