Business forms

A business form is a document ‘bearing instructions with repetitive information, used for the transfer of information within companies and from company to company’. Forms are required in any business structure – big or small. There are many kinds of business forms used in a company, depending on the kind of information conveyed or collected.

Examples of business forms are invoices, purchase orders, statements, checks, packing lists, tags, labels, one-write systems and envelopes. The other products that can be mentioned in this context are letterheads, business cards, address labels, data labels, laser cut sheets, presentation folders, binders, data sheets and press releases.

Business forms use certain easy-to-use software, and are designed to provide maximum benefit to the parties using them. Majority of the companies opt for an in-house designing of their forms to fit the specific needs of its business.

You can create your own business form without any hassle. It is no rocket science; you can do it to keep your business processes streamlined, and company well organized.

* The first step is to design the business form on paper. For this, you must make note of the fields to be included to convey or collect the information. You must know what you are looking for from a particular form and how it should help your business. This will make your form-making job less cumbersome.

* Second step would be to download a form creation tool like Formtool that uses familiar word processing features to design business forms of all types and save those forms in a variety of popular formats, including executable files. When you open a program in Formtool, you see a blank form document, which you may now customize in line with your specific business needs.

* This kind of form building software has many draw tools and text tools, which will now help you to create specific form fields and name the fields like customer name, address, order details etc. If you are creating a questionnaire form, the form fields can be customized as questions. Like in any other word document, Formtool also gives you the power to format the text of your business form.

* The best thing about the form-building software is that it gives you complete liberty to personalize the template and yet give it a professional look. If your company has a logo, you can simply add the image to your form and save it.

* Always remember to save your business forms in PDF or HTML as executable files that can be used by any one in any machine. This way you can easily distribute your business forms outside your office.