Inbox Zero

Sitting on an endless list of unread mails where 90% of them are the ones you need to go through but don’t know where to start from can get a little frustrating. Managing emails can be tricky and painstaking. And if we fail to manage emails properly, it can lead to numerous issues. A cluttered inbox can be quite nagging and to get rid of it you may at times resort to drastic processing of these mails, and in the bargain you may miss out on some vital mails.

You do not have to waste time in responding to emails immediately it is not at all advisable. So how do we get our inbox zero? You should always start by sorting the emails received, make different folders and categorize them, say for the ones that need immediate attention go into one folder; mails where you need to collect certain information and then reply can go into another folder, so on and so forth depending on the nature of your work. Most importantly keep deleting the obvious spam mails, do not sit on them. Once you have no more emails to sort, you can then start responding to the emails from each folder, subjected to the priority and urgency of that email.

This process would help you to organize your inbox better and would enable you to be on top of your inbox at all times. Another important thing in maintaining inbox zero is deleting the mails that have been taken care of and are not going to be used as future reference.

Getting your inbox zero means you have organized your inbox in a such a way that the emails that needed immediate attention have been responded to, emails that demand undivided attention for they have exquisite details/information have been categorized into one folder and the emails that are just FYIs’ or not so important have been sorted out and are not mixed with the ones that are vital and urgent.

Your emails keep piling up for you may or may not have enough time to respond to all of them, which is certainly reasonable. However since they are all sitting together you may lose track of the important emails you haven’t responded to in time which can result in unnecessary stress. Inbox zero is a process to get you out of this exasperating situation.

The term inbox zero does not necessarily mean that your inbox is absolutely empty. Inbox zero helps you to reduce the number of emails in your inbox that are not necessary. Thinkproductive a UK based training organization conduct soft skill training on regular basis. Visit their website thinkproductive.co.uk to know more about their training sessions.