With extensive use of the internet, business organizations are streamlining their work flow by opting to convert time consuming paper work and documentation to time saving digital documents. What most business houses need is a form that will help to maintain the exact look and feel of original paper forms which at the same time, facilitate users to save forms on their hard drives, fill them in at their convenience and submit them electronically.
This is where fillable forms created digitally steps in to make life a lot easier. When creating fillable forms, professional quality, form dynamics and future editing capabilities need to be kept in mind. This actually means transforming paper based forms to highly efficient interactive documents, while at the same time, maintaining the overall look and feel of the original.
Fillable forms are produced using the highest possible output quality. This is ensured by keeping form content simple and clean and contained within the appropriate margins on the page. A dynamic fillable form would include one, two or multiple pages depending on the data. Form fields and form sections can be made invisible, hidden or changed based on usage.
Interestingly enough, paper forms can be made into interactive fillable forms by simply adding fillable form fields and other elements on top of the existing form design. Text fields and check boxes can be added in the exact locations as in the original form. Features such as radio buttons, drop down lists and pop up fields can also be added to increase user interaction.
With the aid of these fillable forms, it is easier to manage everyday routine business operations. Unlike the traditional paper forms, these elegant fillable forms are smart and efficient. They can automate calculations, interact with users, support document approvals and do a lot more in shorter time. Clearly, fillable forms help an organization to work smarter and accomplish more in shorter time span.
Unlike paper forms which are cumbersome, costly to reproduce and distribute, fillable forms are easier, quicker, more efficient to use when distributing, collecting and processing every day business. With the use of fillable forms, there is great reduction in office spending as well since these forms minimize storage and processing costs associated with paper forms. Errors too are drastically eliminated. Productivity is increased manifold and work flow well streamlined due to reduction in form processing time.
Hence, fillable forms are the order of the day and they are slowly and surely edging out paper forms and cutting down paper work that is time consuming, and space wasting as well.
Tuesday, October 18, 2011
Friday, October 14, 2011
The Necessity Of Fillable forms
Fillable forms leverage business dealings and communication. When there is something to be communicated among different sets of people, forms are used so every information is made clear, accurate and honest. Forms are used for a number of purposes:
- Purchase forms
- Contact information forms
- Questionnaires
- Registration forms
- Ballot forms
- Tax forms
Generally when people see forms they screw up their faces, because they seem long, complicated, highly tedious and a waste of time. But forms are very important in a business venture and you will see a number of fillable forms in their various capacities. And they are a much better alternative to faxing and posting. You just have to go online, fill the forms and send. The job is done. Majority of the fillable forms are made in two major formats: PDF Acrobat Reader and Microsoft Word.
There are tutorials that will help you create forms. They will help you how design forms on the basis of your need. Unless forms are correctly formatted, people will have trouble filling in them and this will cause the entire purpose of the forms to be thwarted. You can use the simple controls in Word to create a form and you can manipulate on the number of characters that are to be entered in each field. However, this can be problematic if you don’t know how to do this right way. Initially you might have to seek professional guidance so your forms can be used by people. The drop down boxes, the check boxes, the inserted text blanks, the date format boxes; you have to create a number of things in fillable forms. It is very easy to go wrong.
People are put out by:
- Long sentences
- Private and personal questions
- Misleading questions
- Complicated words and jargons
- Biased
- Irrelevant questions
- Abbreviations
- Repetitive questions to fill up space
- Jumping questions; there should be a smooth flow so one question naturally leads to the other
Design of the fillable forms
Naturally, people get disheartened when they see fillable forms. In order to encourage them to fill in these things you could make their design quite interesting and unique. If you need professional help with creating a unique fillable form you could seek out an outsource support firm. Forms have mechanical uses and they will be filed away for future reference, but the humans who fill them should be able to do it with ease. You will have to understand the mindset of the person who fills in the business forms and work your design according to that.
- Purchase forms
- Contact information forms
- Questionnaires
- Registration forms
- Ballot forms
- Tax forms
Generally when people see forms they screw up their faces, because they seem long, complicated, highly tedious and a waste of time. But forms are very important in a business venture and you will see a number of fillable forms in their various capacities. And they are a much better alternative to faxing and posting. You just have to go online, fill the forms and send. The job is done. Majority of the fillable forms are made in two major formats: PDF Acrobat Reader and Microsoft Word.
There are tutorials that will help you create forms. They will help you how design forms on the basis of your need. Unless forms are correctly formatted, people will have trouble filling in them and this will cause the entire purpose of the forms to be thwarted. You can use the simple controls in Word to create a form and you can manipulate on the number of characters that are to be entered in each field. However, this can be problematic if you don’t know how to do this right way. Initially you might have to seek professional guidance so your forms can be used by people. The drop down boxes, the check boxes, the inserted text blanks, the date format boxes; you have to create a number of things in fillable forms. It is very easy to go wrong.
People are put out by:
- Long sentences
- Private and personal questions
- Misleading questions
- Complicated words and jargons
- Biased
- Irrelevant questions
- Abbreviations
- Repetitive questions to fill up space
- Jumping questions; there should be a smooth flow so one question naturally leads to the other
Design of the fillable forms
Naturally, people get disheartened when they see fillable forms. In order to encourage them to fill in these things you could make their design quite interesting and unique. If you need professional help with creating a unique fillable form you could seek out an outsource support firm. Forms have mechanical uses and they will be filed away for future reference, but the humans who fill them should be able to do it with ease. You will have to understand the mindset of the person who fills in the business forms and work your design according to that.
Monday, August 1, 2011
Printable Business forms – Simplifying business and saving time
Business forms play an important role in the daily functioning of any business or company. However these forms can often result in too much paper work and can actually slow down or adversely affect the internal efficiency. Such problems can be particularly observed with hand written forms. In such cases printable forms can prove to be an excellent option.
Printable business forms as the name suggests are forms that have special formats and that can be filled up on the computer and printed. Such forms can be used to manage the different aspects of the business like finance, recruitment, making purchases, sales etc. Compared to hand written forms, printable forms are extremely convenient as a lot of time is not spent in filling these forms and getting their copies. These forms can be easily designed and printed. With these printed forms companies have ready templates of forms available for use and so storing and filing them becomes easier. Compared to this storing of hand written forms may prove to be problematic.
Printable business forms can be accessed with ease and since they are computer based they can be edited with ease. These forms also have a simple layout and being printed they also reduce the possibility of wastage due to mistakes or errors being committed. The print out of the forms can be taken only after ensuring that the forms are properly filled in and the correct information is entered. In case of these forms the contents may include images and other important items. While designing these forms it is important to ensure that the content is designed ensuring simplicity and optimum usability. The content or information sought should be arranged in a logical sequence.
With these forms the internal documentation in the office can become more efficient. These printable forms can also be effectively used for procurement of material within a company or for recording the performance appraisals of employees. You can easily get customized printable business forms designed to meet the requirements of your business. Many ordinary forms cannot be effectively printed as the page set up, layout or the content may not be suitable for effective printing.
With these printed forms you need not have to worry about office supplies. You can easily get a print out of the essential forms, whether it includes the invoice form, daily planner or tax returns. With a ready template of forms available the daily functioning of activities in the company can be completed at a faster pace with minimum wastage of time and greater efficiency.
Printable business forms as the name suggests are forms that have special formats and that can be filled up on the computer and printed. Such forms can be used to manage the different aspects of the business like finance, recruitment, making purchases, sales etc. Compared to hand written forms, printable forms are extremely convenient as a lot of time is not spent in filling these forms and getting their copies. These forms can be easily designed and printed. With these printed forms companies have ready templates of forms available for use and so storing and filing them becomes easier. Compared to this storing of hand written forms may prove to be problematic.
Printable business forms can be accessed with ease and since they are computer based they can be edited with ease. These forms also have a simple layout and being printed they also reduce the possibility of wastage due to mistakes or errors being committed. The print out of the forms can be taken only after ensuring that the forms are properly filled in and the correct information is entered. In case of these forms the contents may include images and other important items. While designing these forms it is important to ensure that the content is designed ensuring simplicity and optimum usability. The content or information sought should be arranged in a logical sequence.
With these forms the internal documentation in the office can become more efficient. These printable forms can also be effectively used for procurement of material within a company or for recording the performance appraisals of employees. You can easily get customized printable business forms designed to meet the requirements of your business. Many ordinary forms cannot be effectively printed as the page set up, layout or the content may not be suitable for effective printing.
With these printed forms you need not have to worry about office supplies. You can easily get a print out of the essential forms, whether it includes the invoice form, daily planner or tax returns. With a ready template of forms available the daily functioning of activities in the company can be completed at a faster pace with minimum wastage of time and greater efficiency.
Interview transcription – A boon to modern businesses
Transcription services are crucially important for businesses as they allow documentation of audio files in written form. Interview transcription refers to the process where interview recordings are converted into text format. Interviews are often conducted in business activities and these allow dissemination of information or are done to evaluate the skills of individuals.
Interview transcription allows companies to keep a record of the interviews conducted. The record maintain in written format can be stored in a better way compared to the information stored in audio format. Likewise it is easier for those evaluating the interview to go over the matter when it is recorded in written format. The transcription of interviews can be done from digital or non digital audio files. The digital files include MP3 files and non digital files include VHS cassettes.
The interview transcription may include one to one interviews, business meetings, interviews with multiple participants, group discussions, focus group sessions, journalistic interviews, legal interviews, radio and job interviews and university lectures or even telephonic interviews. Service providers offering transcription services ensure that the transcription is done in totality and the client does not have to spend time in editing the transcripts. Accuracy is therefore extremely crucial in transcription. The transcription may be done verbatim wherein the audio files are produced without removal of unnecessary repetitions.
While selecting service providers offering interview transcription services it is important to select experts having plenty of experience in transcribing interviews. Confidentiality is another aspect that is extremely crucial. For this reason clients are asked to upload their audio files on secure servers which are then accessed by the transcriptionist.
The documents can be transcribed in a variety of formats which include MS Word, TXT, HTML, RTF or other formats as requested by the client. Service providers offering transcription services should posses the necessary equipments that are needed for accurate transcription. The transcriptionists should not only be able to fathom different accents and have good listening and comprehension skills but they should also be able to edit and proof read the documents. The time in which the work is completed, the complexity of work or clarity of audio files and the requirement for verbatim transcription or otherwise are just some of the factors that determine the cost involved in transcription of a project. For interview with multiple participants specialized transcriptionists may be needed as the work is more challenging. The aspects that determine the cost factor of transcription include the amount of work to be transcribed, the time period in which the transcription is needed, the complexity and the requirement for verbatim transcription etc.
Interview transcription allows companies to keep a record of the interviews conducted. The record maintain in written format can be stored in a better way compared to the information stored in audio format. Likewise it is easier for those evaluating the interview to go over the matter when it is recorded in written format. The transcription of interviews can be done from digital or non digital audio files. The digital files include MP3 files and non digital files include VHS cassettes.
The interview transcription may include one to one interviews, business meetings, interviews with multiple participants, group discussions, focus group sessions, journalistic interviews, legal interviews, radio and job interviews and university lectures or even telephonic interviews. Service providers offering transcription services ensure that the transcription is done in totality and the client does not have to spend time in editing the transcripts. Accuracy is therefore extremely crucial in transcription. The transcription may be done verbatim wherein the audio files are produced without removal of unnecessary repetitions.
While selecting service providers offering interview transcription services it is important to select experts having plenty of experience in transcribing interviews. Confidentiality is another aspect that is extremely crucial. For this reason clients are asked to upload their audio files on secure servers which are then accessed by the transcriptionist.
The documents can be transcribed in a variety of formats which include MS Word, TXT, HTML, RTF or other formats as requested by the client. Service providers offering transcription services should posses the necessary equipments that are needed for accurate transcription. The transcriptionists should not only be able to fathom different accents and have good listening and comprehension skills but they should also be able to edit and proof read the documents. The time in which the work is completed, the complexity of work or clarity of audio files and the requirement for verbatim transcription or otherwise are just some of the factors that determine the cost involved in transcription of a project. For interview with multiple participants specialized transcriptionists may be needed as the work is more challenging. The aspects that determine the cost factor of transcription include the amount of work to be transcribed, the time period in which the transcription is needed, the complexity and the requirement for verbatim transcription etc.
Friday, July 29, 2011
Fillable PDF forms – Making business simpler
Fillable forms basically refer to forms that can be completed on the computer by entering the relevant information in the respective fields. Such forms can be completed and then submitted as a mail attachment or you can also take a print of the form and submit it through mail or in person. These forms are PDF forms and can be extremely useful in any business as they can replace traditional paper based forms. Hand filled forms can cause a lot of headache besides causing wastage of time and effort. Fillable forms compared to hand filled forms are extremely convenient and since they are based on PDF format these can be easily accessed and used on computers operating on different platforms.
Fillable forms not only ensure that unnecessary wastage of paper is avoided they also allow the companies and businesses to work in a more professional and organized manner. Being based on PDF format the layout, matter, graphics and structure of the content is not compromised on different platforms. Traditional forms required to be hand filled may result in errors. Compared to this forms that can be filled on the computer do not have such a high possibility of errors. Such forms can also be filled with ease and do not require special training.
Unlike forms that are hand filled the fillable forms can be edited with ease. It is comparatively inconvenient and problematic to make changes in hand written forms. These forms can not only reduce the paper trail in the office but also cut out time that may be spent in unnecessary menial tasks. Being computerized these forms can be easily stored and archived. These forms can also be accessed with ease.
The data compiled through fillable forms can be loaded on a central database. It is also easy to extract the data from the forms and the data can be imported and exported with ease in other databases. Such forms can be included in the internal as well as external communication of the organization. Important reports like expense reports, HR reports and surveys can be conducted using these forms.
While creating fillable PDF forms it is important to identify the aspects that need to be incorporated in the forms. The information within the forms should be arranged in a logical manner. Since these forms can be amended with ease it is extremely easy to use these forms. With these business forms it is easy to create a stronger relationship with your clients by improving the way you operate and conduct your business.
Fillable forms not only ensure that unnecessary wastage of paper is avoided they also allow the companies and businesses to work in a more professional and organized manner. Being based on PDF format the layout, matter, graphics and structure of the content is not compromised on different platforms. Traditional forms required to be hand filled may result in errors. Compared to this forms that can be filled on the computer do not have such a high possibility of errors. Such forms can also be filled with ease and do not require special training.
Unlike forms that are hand filled the fillable forms can be edited with ease. It is comparatively inconvenient and problematic to make changes in hand written forms. These forms can not only reduce the paper trail in the office but also cut out time that may be spent in unnecessary menial tasks. Being computerized these forms can be easily stored and archived. These forms can also be accessed with ease.
The data compiled through fillable forms can be loaded on a central database. It is also easy to extract the data from the forms and the data can be imported and exported with ease in other databases. Such forms can be included in the internal as well as external communication of the organization. Important reports like expense reports, HR reports and surveys can be conducted using these forms.
While creating fillable PDF forms it is important to identify the aspects that need to be incorporated in the forms. The information within the forms should be arranged in a logical manner. Since these forms can be amended with ease it is extremely easy to use these forms. With these business forms it is easy to create a stronger relationship with your clients by improving the way you operate and conduct your business.
Monday, July 18, 2011
Interview Transcription
Simply put anyone who can listen and type should be able to do interview transcription. However, a good transcriber will follow certain guidelines and shortcuts in order to do the job faster. Below are some of the tips that you should follow while transcribing an interview.
You should know specialized terminologies of an interview. For instance, you should have in-depth knowledge of finance or technology jargon when transcribing a finance related interview.
If you can manage the set of keywords ahead of time from the interview subject, or even get it spelled out on the tape at the beginning or end, your work will be easier. Many companies will have keyword glossaries already available from past meeting transcription. Try to get hold of one.
Use high-quality headphones that cover your ears entirely and provide good sound. Poor headphones give obscure sounds, making the words difficult to transcribe correctly.
Use a foot pedal for starting and stopping the audio transcription tape frequently, as it gives you better control over the tape and leave your hands free to focus on typing out the dictation.
Adjust the speed of the audio to match your typing speed. Slowing down the audio will make you type for longer periods without having to break and rewind the tape.
You should know specialized terminologies of an interview. For instance, you should have in-depth knowledge of finance or technology jargon when transcribing a finance related interview.
If you can manage the set of keywords ahead of time from the interview subject, or even get it spelled out on the tape at the beginning or end, your work will be easier. Many companies will have keyword glossaries already available from past meeting transcription. Try to get hold of one.
Use high-quality headphones that cover your ears entirely and provide good sound. Poor headphones give obscure sounds, making the words difficult to transcribe correctly.
Use a foot pedal for starting and stopping the audio transcription tape frequently, as it gives you better control over the tape and leave your hands free to focus on typing out the dictation.
Adjust the speed of the audio to match your typing speed. Slowing down the audio will make you type for longer periods without having to break and rewind the tape.
Conference transcription
Conferences have become extremely important for companies. These conferences are arranged to provide information about the business or to disseminate information about the latest occurrences and research in the industry. The discussions that take place in conferences may be recorded in audio format and conference transcription services allow for conversion of this information in text form. Supplying the attendees of conferences with transcript of the conference can help them in marketing and promoting the event or spreading awareness about it. With conference transcription, companies are able to have written documentation of important matter and knowledge shared in the conferences.
Conference transcription can help in generating awareness thereby ensuring that companies can build good rapport with the customers or clients. The transcription company selected should have experience converting data discussed in conferences. The important aspects that should be considered while selecting transcription companies include rates charged, accuracy level and the time within which the transcription is completed. An accuracy level of around 98% is normally maintained by most transcription companies. The conference transcription should be done without diluting the important matter. The past projects completed by the transcription company should be checked so as to ensure that the company possesses the requisite skills and domain specialists to efficiently complete the project. Outsourcing of transcription can actually allow companies to save time and money.
Conference transcription can help in generating awareness thereby ensuring that companies can build good rapport with the customers or clients. The transcription company selected should have experience converting data discussed in conferences. The important aspects that should be considered while selecting transcription companies include rates charged, accuracy level and the time within which the transcription is completed. An accuracy level of around 98% is normally maintained by most transcription companies. The conference transcription should be done without diluting the important matter. The past projects completed by the transcription company should be checked so as to ensure that the company possesses the requisite skills and domain specialists to efficiently complete the project. Outsourcing of transcription can actually allow companies to save time and money.
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