Tuesday, October 18, 2011

Fillable Forms

With extensive use of the internet, business organizations are streamlining their work flow by opting to convert time consuming paper work and documentation to time saving digital documents. What most business houses need is a form that will help to maintain the exact look and feel of original paper forms which at the same time, facilitate users to save forms on their hard drives, fill them in at their convenience and submit them electronically.

This is where fillable forms created digitally steps in to make life a lot easier. When creating fillable forms, professional quality, form dynamics and future editing capabilities need to be kept in mind. This actually means transforming paper based forms to highly efficient interactive documents, while at the same time, maintaining the overall look and feel of the original.

Fillable forms are produced using the highest possible output quality. This is ensured by keeping form content simple and clean and contained within the appropriate margins on the page. A dynamic fillable form would include one, two or multiple pages depending on the data. Form fields and form sections can be made invisible, hidden or changed based on usage.

Interestingly enough, paper forms can be made into interactive fillable forms by simply adding fillable form fields and other elements on top of the existing form design. Text fields and check boxes can be added in the exact locations as in the original form. Features such as radio buttons, drop down lists and pop up fields can also be added to increase user interaction.

With the aid of these fillable forms, it is easier to manage everyday routine business operations. Unlike the traditional paper forms, these elegant fillable forms are smart and efficient. They can automate calculations, interact with users, support document approvals and do a lot more in shorter time. Clearly, fillable forms help an organization to work smarter and accomplish more in shorter time span.

Unlike paper forms which are cumbersome, costly to reproduce and distribute, fillable forms are easier, quicker, more efficient to use when distributing, collecting and processing every day business. With the use of fillable forms, there is great reduction in office spending as well since these forms minimize storage and processing costs associated with paper forms. Errors too are drastically eliminated. Productivity is increased manifold and work flow well streamlined due to reduction in form processing time.

Hence, fillable forms are the order of the day and they are slowly and surely edging out paper forms and cutting down paper work that is time consuming, and space wasting as well.

Friday, October 14, 2011

The Necessity Of Fillable forms

Fillable forms leverage business dealings and communication. When there is something to be communicated among different sets of people, forms are used so every information is made clear, accurate and honest. Forms are used for a number of purposes:

- Purchase forms
- Contact information forms
- Questionnaires
- Registration forms
- Ballot forms
- Tax forms


Generally when people see forms they screw up their faces, because they seem long, complicated, highly tedious and a waste of time. But forms are very important in a business venture and you will see a number of fillable forms in their various capacities. And they are a much better alternative to faxing and posting. You just have to go online, fill the forms and send. The job is done. Majority of the fillable forms are made in two major formats: PDF Acrobat Reader and Microsoft Word.

There are tutorials that will help you create forms. They will help you how design forms on the basis of your need. Unless forms are correctly formatted, people will have trouble filling in them and this will cause the entire purpose of the forms to be thwarted. You can use the simple controls in Word to create a form and you can manipulate on the number of characters that are to be entered in each field. However, this can be problematic if you don’t know how to do this right way. Initially you might have to seek professional guidance so your forms can be used by people. The drop down boxes, the check boxes, the inserted text blanks, the date format boxes; you have to create a number of things in fillable forms. It is very easy to go wrong.

People are put out by:


- Long sentences
- Private and personal questions
- Misleading questions
- Complicated words and jargons
- Biased
- Irrelevant questions
- Abbreviations
- Repetitive questions to fill up space
- Jumping questions; there should be a smooth flow so one question naturally leads to the other

Design of the fillable forms

Naturally, people get disheartened when they see fillable forms. In order to encourage them to fill in these things you could make their design quite interesting and unique. If you need professional help with creating a unique fillable form you could seek out an outsource support firm. Forms have mechanical uses and they will be filed away for future reference, but the humans who fill them should be able to do it with ease. You will have to understand the mindset of the person who fills in the business forms and work your design according to that.